01
Order intake and procurement
Orders, RFQs, and supplier paperwork captured from email and portals, checked against your records, and held for review when something doesn’t match.
01Done
RFQ in
Drawings and specs pulled from the inbox
Office automation for CNC shops, fabricators, and construction companies
Stop entering the same job information twice.
We build workflows that move RFQ, purchase order, and invoice details from email and spreadsheets into the systems you already use. Your team reviews the exceptions. We work alongside them and document every workflow.
60 minutes · Review one process and find where automation could save time.
CNC shopSample data
- RFQ emailRFQ: Mounting bracket, Rev CQty 50 · 6061-T6 aluminum · Drawing attachedbracket-rev-c.pdf
- Job detailsIn your system
- Part
- Bracket, Rev C
- Quantity
- 50
- Material
- 6061-T6
- Finish
- Missing
- Held for reviewFinish isn’t specified on the RFQ.Waiting for your estimator
- Bid requestBid request: Stair handrail, 3 flightsGalvanized · Install by Nov 14 · Drawings attachedhandrail-drawings-rev-b.pdf
- Bid sheetIn your system
- Item
- Stair handrail
- Scope
- 3 flights
- Finish
- Galvanized
- Drawings
- Rev B
- Held for reviewThe email says Rev C; the drawings are Rev B.Waiting for your estimator
- Field reportJob 2207 · Daily reportLevel 2 framing done · Drywall crew starts Thursday6 site photos
- Schedule and ordersIn your system
- Completed
- L2 framing
- Next crew
- Drywall
- Order
- 120 sheets
- Needed by
- Thursday
- Held for reviewSupplier lead time is 5 days, so Thursday can’t be met.Waiting for your project manager
Line viewJob 1042 · Office → Floor → Office
Step 03 / 06Review
Office
Floor
02Done
Quote
Drafted for your estimator to finalize
03Review
Order entry
Price differs from quote. Held for a person to review.
04Queued
Production
Job released with the right paperwork
05Queued
Ship
Packing list and tracking sent
06Queued
Invoice
Matched to PO and receipt
Illustrative workflow · one job, inquiry to invoice, with a person reviewing the exception
RFQ in
DoneQuote
DoneOrder entry
ReviewProduction
QueuedShip
QueuedInvoice
QueuedIllustrative workflow · one job, with a review step
ActivityChecks · Review
03PO held: price mismatchReview
02Quote ready for your estimatorDone
01RFQ parsed from inboxDone
01 / Services
Systems for the work between the order and the invoice.
Built on proven workflows that launch quickly, with validation checks and a manual review step wherever a mistake would cost you.
02
Accounts payable and invoice matching
Supplier invoices matched against purchase orders and receipts. Price, quantity, and missing-receipt exceptions are held for a person to approve.
03
Field and production operations
Job status, time, and material updates from the field and the floor, validated and moved into the systems the office works from. Gaps are flagged for review, not guessed.
Featured project · CNC and precision shops
RFQ-to-Quote Implementation
A fixed-price, 90-day implementation of the RFQ-to-ERP quoting workflow for CNC and precision shops.
- Working quoting workflow, installed in your systems
- Quoting playbook
- Quoting dashboards
- Follow-up templates
- Full system documentation
Scoped separately as add-ons: purchasing and material ordering and scheduling.
GuaranteeFixed price
15hrs
At least 15 hours of manual work removed per week, with the entire system documented, within 90 days.
Hours are measured against the project’s defined scope. If the guarantee isn’t met, you get a full refund.
Day 0306090
90-day implementation
Featured service · Available on its own
SOPs and knowledge capture
If the only copy of a process lives in one person’s head, it stops when they’re out and leaves when they do. Knowledge capture puts it in writing as standard operating procedures (SOPs), so the work keeps moving without them.
- 01Interviews with the people who hold the knowledge
- 02Current processes documented as they run today
- 03Written step-by-step procedures
- 04Checklists for the floor and the office
- 05SOPs for the exception and review steps
- 06Updates when workflows change
Book a free workflow reviewOn its own or alongside any project.
Every project starts with a free, 60-minute workflow review of where your team’s hours are going.
Book a free workflow review02 / Results and experience
Procurement analytics experience, applied to the industrial back office.
Jordan King’s background is procurement data analytics and SAP inside large organizations.
Prior employment · Procurement process redesign
40%
less manual work
Streamlined 5 internal procurement processes for contract operationalization and reporting, for thousands of users.
Experience
- 5+ years of procurement experienceProcurement data analytics
- SAPDeep expertise
- LLM evaluationEvaluation work on large language models
Stack
- Python
- pandas
- SAP
- Power BI
- Power Automate
- n8n
03 / About
Quotes, orders, and invoices are part of the lead time too.
Lead Time Labs builds workflow automation for the office work inside small and mid-sized industrial companies: the order intake, purchasing, and invoice work every job passes through before and after it reaches the floor, with a person reviewing anything that doesn’t check out.
The firm is founded and led by Jordan King.
FounderLead Time Labs
Jordan King
- Role
- Founder and lead
- Background
- Procurement data analytics, SAP
- Education
- B.S. Business Data Analytics, W. P. Carey School of Business, ASU
Who it serves
- 01CNC and precision machine shops
- 02Welding and fabrication shops
- 03Construction companies, including specialty contractors
- 04Other small and mid-sized manufacturers
- 05Wholesale and food distribution
- 06Freight and logistics
- 07Other procurement-driven businesses
04 / How it works
Start with a free review. Launch quickly.
- 01
Free review
A free, 60-minute workflow review looks at where your team’s hours are actually going and where work stalls.
- 02
Map and build
Map how your key people work and the judgment behind it, then configure workflows to your systems, with clear rules for what runs automatically and what waits for review.
- 03
Launch and hand over
Workflows launch with live dashboards and full documentation, so the system runs without me. Exceptions are flagged and held for your team.
05 / Questions
Questions and answers.
What we fix, how an engagement runs, and what stays in your hands.
Book a free workflow reviewA fixed-price, 90-day implementation of the RFQ-to-ERP quoting workflow for CNC and precision shops: RFQ intake, quoting, and entry into your ERP. It includes a quoting playbook, quoting dashboards, follow-up templates, and full documentation of the system. Software licenses and ERP integration are included but not required. Purchasing and material ordering and scheduling are available as separately scoped add-ons.
It depends on your shop. Some shops have the workflow draft prices from their own pricing rules; others keep pricing manual. Either way, your estimator approves every price before a quote goes out.
At least 15 hours of manual work removed per week within 90 days, with the entire system documented. Hours are measured against the project’s defined scope. If the guarantee isn’t met, you get a full refund.
A couple of hours a week, including a weekly meeting. Early on, more time with key people and decision makers to document how the process runs today.
Small and mid-sized industrial companies that depend on a few experienced people to quote, order, purchase, and schedule. Especially CNC and precision machine shops, welding and fabrication shops, and construction companies, plus other manufacturers, wholesale and food distributors, freight and logistics companies, and other procurement-driven businesses.
A free, 60-minute call. We look at where your team’s hours are actually going and estimate how many of them a system can take back. No obligation. Bring the owner or operations lead and, if it helps, the person who does the work day to day. Come ready to walk through how the process runs today.
Three steps.
- Free reviewA free, 60-minute workflow review looks at where your team’s hours are actually going and where work stalls.
- Map and buildMap how your key people work and the judgment behind it, then configure workflows to your systems, with clear rules for what runs automatically and what waits for review.
- Launch and hand overWorkflows launch with live dashboards and full documentation, so the system runs without me. Exceptions are flagged and held for your team.
No. Your team sets approval rules, tolerances, and who resolves exceptions. Clean work moves on its own up to the point of payment; payments are always approved by the relevant team, and workflows don’t send replies without your review. Pricing and technical review stay with your people.
Usually not. We build around the tools and records you already use and start with one process so its value is established before expanding scope.
You do. Your company owns the finished workflows.
Maintenance and monitoring are available on a one-year retainer. Your team keeps the full documentation.
06 / Book
Book a free workflow review.
A free, 60-minute call. We look at where your team’s hours are actually going and estimate how many of them a system can take back. No obligation. Bring the owner or operations lead and, if it helps, the person who does the work day to day. Come ready to walk through how the process runs today.
Or tell me about the process.
Describe the inbox, spreadsheet, or RFQ step costing your team the most time. I read every message and reply within one business day.
Message sent.
Thanks. I’ll reply within one business day.